| Old USN Issuance System | New USN Issuance System |
| Basic Process Overview | |
| Local ID is created at the campus level then USN is derived from the Local ID | USN is created centrally from HO (systemwide level), no more local IDs |
| USN is created after Enrollment since Local ID is issued first | USN is created at the time of Admission. |
| USN is created by Registrar | USN is created by Admissions |
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Process Flow |
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| 1. MANUAL: New Student visits the Admissions / Registrar | |
| 2. MANUAL: New Student is issued a local ID number | |
| 3. USN Portal (old): New Student Pre-registers into the USN Portal and is required to specify the Local ID number issued to him / her | 1. USN Portal (homepage): Potential / New Student Pre-registers. No more local ID requirement |
| 4. MANUAL: New Student visits the Admissions / Registrar again of the campus that issued the local ID. | 2. MANUAL: Potential / New Student physically visits the Admissions of the branch he / she wants to enter |
| 5. MANUAL: Admissions / Registrar Verifies the student and manually creates a USN based on the Local ID specified by the student. | |
| 6. USN Portal (old): Admissions / Registrar Encodes the USN and other information into the USN to triggers the system to send an activation email to the student | 3. USN Portal (new): Admissions / Registrar validates if this student has not been issued a USN and triggers the system to generate a USN and send welcome emails to students with the basic account information |
| 7. MANUAL: USN is made known by the admissions / registrar and is issued to the student | 4. MANUAL: USN is made known by the admissions / registrar and issued to the student. The default password of the student is 'password' and should be changed on first login. |
| 8. EMAIL: Student opens the activation mail sent by the system and activates his / her account. This triggers the system to send another mail with the basic account information and system generated default password | |
| 9. EMAIL: Student opens the basic account information email sent by the system to retrieve his or her password. | |
| 10. Student Portal: Student can now enter Student Portal using the default account | 5. Student Portal: Student can now enter Student Portal using the default account. Initially, students can modify the password and email under the myUSNAccount mini-portal. |
| 11. Student PortalStudent can now modify his / her user account and change the default password | 6. Student Portal: Student can now modify his / her user account, change the default password and send verification emails to his / her chosen email. |